About Us
Circle is building the world’s leading all-in-one platform for online communities. We make it possible for creators, coaches, educators, and businesses to bring together their audience with engaging discussions, live streams, events, chat, courses, and payments — all in one place, all under their own brand.
We’re proud to be a fully remote company of around 180 (and growing!) team members from 30+ countries around the world. We seek exceptional individuals around the world, set them up to do the best work of their lives, and in turn, create a meaningful impact in their own lives. We don't track hours, but we do manage for high expectations very closely. We collaborate across time zones, are highly async, and like to document a lot.
Twice a year, we bring the whole company together in beautiful places around the world for our company offsites. So far, we’ve hosted offsites in Turkey, Portugal, Mexico, Thailand, Colombia, Italy, Ireland, and more, with still more to come!
About the role
As Circle's Tools & Systems Administrator, you will oversee and manage the IT, internal tools, and systems infrastructure that supports Circle’s People team and broader organization.
Reporting to the Finance team, you will ensure our technical ecosystem —including platforms like Rippling, Slack, Google Workspace, Notion, and others— is secure, efficient, and well-maintained. You will be the primary liaison between People, IT, Security, and Finance teams. Your role will focus on system administration, access control, cost tracking, compliance support, and basic automation —ensuring our tools and systems align with industry best practices and organizational needs.
What you'll be doing
- Manage Circle’s Tech Stack – Administer and oversee internal systems, including user provisioning, de-provisioning, role-based access controls, and permissions management. Manage key platforms such as Rippling (HRIS), Greenhouse (ATS), Google Workspace, Slack, Circle (our platform), and other company-wide tools.
- Vendor & Licensing Management – Track software licenses, monitor associated costs, and conduct tool audits to optimize spend and manage renewals.
- IT Support & Troubleshooting – Serve as the first point of contact for system-related issues, providing hands-on support for internal stakeholders and escalating complex cases when necessary.
- Process Optimization – Identify inefficiencies, gaps, or risks in current workflows and implement scalable, automated solutions to improve productivity and system reliability.
- Automation & Integrations – Maintain and optimize system integrations, leveraging automation tools to streamline processes and reduce manual tasks.
- Security & Compliance Support – Work closely with IT, Security, and Compliance teams to implement and maintain security protocols such as SSO and 2FA, while supporting efforts to achieve and maintain SOC 2 and GDPR compliance.
What you'll need to be successful
- Strong alignment with our values, find our values on our career page if you haven’t read up on them yet
- You are proficient in English (spoken, written, and reading) at a CEFR Level C2 / ILR Level 5.
- 3+ years of experience in systems administration, IT support, or a related field, with hands-on technical management of enterprise tools.
- Experience managing user access, security settings, and compliance requirements for enterprise systems.
- A structured, document-first approach to managing systems and workflows, with a focus on efficiency and scalability.
- Hands-on experience providing IT support, diagnosing system-related issues, and optimizing tool configurations. You enjoy problem-solving and improving workflows.
- Familiarity with SSO, 2FA, API integrations, and automation tools (e.g., Zapier) to streamline processes and enhance system connectivity.
- Ability to track software licenses, manage renewals, and monitor costs. Proficiency in generating reports, audits, and dashboards using Google Sheets, BI tools, or SQL.
- Strong ability to work cross-functionally with Finance, IT, Security, Legal, and People teams to ensure systems align with business needs.
Bonus points
- You’ve handled SaaS license tracking, renewals, and vendor management to optimize costs and system efficiency.
- You’ve administered and optimized company-wide tools like Google Workspace, Slack, SSO/Identity Management, and other core enterprise platforms.
- You’ve built workflow automations using Zapier, APIs, webhooks, or custom integrations to streamline processes and improve efficiency.
- You’ve implemented and managed authentication tools like Okta to unify user access across platforms.
- You’ve conducted SOC 2, GDPR, or internal IT audits to ensure system configurations meet compliance requirements.
$85,000 - $100,000 USD per year
The cash compensation range shown is a starting point. In addition to equity, benefits and perks, your cash compensation is subject to an annual review and increase on a once per year basis.
The fun stuff
- Fully remote: work from anywhere in the world!
- Autonomy and trust to do your job: we care about outcomes over everything else.
- Paid time away: all employees are given 35 days of PTO annually. We also offer a paid sabbatical after 5 years.
- Generous U.S. benchmarked compensation and startup equity no matter where you are in the world.*
- Awesome medical coverage with 100% coverage for you and your family, or medical reimbursement options where applicable!*
- Parental leave for parents expanding their family, or just starting one.
- Home office stipend to help you get up and running.
- Learning & development stipend to help you level up your professional skills.
- Annual bonus potential for roles that don't already receive variable income or commission.
- Company retreats: Twice a year, the Circle team gets together for a fully paid company retreat in incredible places around the world! We’ve had past retreats in Colombia, Portugal, and Mexico, with more planned on the horizon.
- Check out our Careers page for more.
*Your role, location and unique circumstance may affect this.
Diversity, Equity & Inclusion
As a fully-remote international company, diversity is baked into our DNA. Here’s how our CEO, Sid Yadav, frames our hiring mission: “let’s find talent in underserved and under-represented corners of the world, set them up to do the best work of their lives, and in turn, change their life.” To achieve this hiring mission, we offer competitive U.S. benchmarked compensation no matter where someone’s located in the world, and we proactively seek candidates who expand representation of backgrounds, cultures and lived experiences in our teams.
Equal Employment Opportunity
Circle is an equal opportunity employer and as such, we do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other characteristic protected by applicable laws. If you require any accommodations during the recruitment process, please let us know and we will work with you to meet your needs.
How We Use Candidate Data
At Circle, we are committed to protecting your personal information. As a job applicant, the personal data you provide to us is collected and processed in accordance with the General Data Protection Regulation (GDPR) in the EU and the California Consumer Privacy Act (CCPA). This notice outlines the types of personal information we collect, the purpose for collecting it, and your rights.
Information We Collect: We collect the following categories of personal information from job applicants:
- Contact information (such as name, email address, phone number)
- Employment history and qualifications
- Education history
- References and any other information you choose to share with us during the application process
Purpose of Collection: We collect this information for the following purposes:
- To assess your qualifications and suitability for the position
- To communicate with you during the recruitment process
- To comply with legal and regulatory obligations
Your Rights Under GDPR and CCPA: You have the following rights regarding your personal information:
- The right to request access to the personal information we hold about you.
- The right to request the deletion of your personal information, subject to certain legal exceptions.
- The right to opt out of the sale of your personal information (Note: We do not sell personal information).
For more information about how we handle your personal data or to exercise your rights, please refer to our full Privacy Policy.
By submitting your application, you acknowledge that you have read and understood this privacy notice.
