The Executive Assistant will play a key role in supporting the CEO and executive leadership team. With approximately 5 years of experience, the ideal candidate will demonstrate strong organizational skills, attention to detail, and a proactive mindset. This person will handle a variety of tasks ranging from administrative duties to more complex project management, ensuring smooth operations and efficient execution of company priorities.
Key Responsibilities:
Executive Support: Provide high-level administrative support to the CEO and executive team, including managing schedules, coordinating meetings, and handling correspondence.
Calendar Management: Effectively manage and prioritize calendars, ensuring alignment with executive priorities, and handle any scheduling conflicts.
Communication: Serve as a liaison between the executive team and internal/external stakeholders, maintaining clear communication and professionalism at all times.
Travel Coordination: Organize travel arrangements including flights, accommodations, itineraries, and transportation for executives.
Document Management: Prepare and edit reports, presentations, and other documents as needed. Ensure documents are accurate, complete, and delivered in a timely manner.
Project Management: Assist with the coordination and management of various projects, including tracking deadlines, organizing resources, and ensuring project milestones are met.
Confidentiality & Discretion: Handle sensitive and confidential information with the utmost discretion and integrity.
Office Coordination: Oversee day-to-day office operations, ensuring that executives have the necessary tools and resources to succeed.
Qualifications:
Minimum of 5 years of experience as an Executive Assistant or similar role supporting senior leadership.
Exceptional organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
Strong written and verbal communication skills, with the ability to interact with stakeholders at all levels.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
Strong attention to detail and ability to maintain a high level of accuracy in all tasks.
Proven ability to handle confidential information with discretion and professionalism.
Ability to work independently, as well as collaboratively in a team setting.
Excellent problem-solving skills and a proactive approach to addressing challenges.
A positive, professional attitude with the ability to remain calm under pressure.
Preferred:
Bachelor's degree or equivalent experience in a related field.
Since founding Coalesce in 2020, our mission has remained the same: to improve the lives of data professionals by helping them transform data as efficiently as possible. We aim to bring an end to the days of arduous manual coding and inflexible GUIs by providing a best of both worlds solution.
Coalesce is a fully remote and culture-first company. We believe that our culture is what allows us to not only recruit world-class talent, but also retain it. At Coalesce, you can expect to experience radical honesty, trust in the workplace empathy for yourself and others, and support for continuous learning and improvement.
US Benefits: Coalesce offers the following benefits for this position, subject to applicable eligibility requirements: Medical insurance; Dental insurance; Vision insurance; Life, AD&D, and Disability Insurance; Unlimited Paid Time off, Paid Sick Time, Equity, Internet Reimbursement, WFH Office Set-Up Reimbursement, 401(k) retirement plan, and Company Annual Leave between December 26- January 2.
