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REQUIRED SERVICE: Business Support VA
REQUESTED EXPERIENCE TIER LEVEL: Junior Level and above
MIN. HOURS/WEEK: 40 hours
SHIFT TIME ZONE Dubai
SHIFT HOURS: 10:00 am to 7:00 pm
SHIFT DAYS: Monday to Friday
Number of VAs: 1
PREFERENCES:
GENDER PREFERENCE: NONE
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: NEUTRAL TO NONE
REGION PREFERENCES: NONE
Accounts Payable:
Manage accounts payable processes using Xero, including data entry, invoice verification, and payment scheduling.
Reconcile financial statements and assist in budget tracking as required.
Appointment Management:
Schedule and coordinate appointments, meetings, and calls for executives.
Ensure timely communication with clients and internal teams regarding appointments and document requirements.
Research:
Conduct research on various topics as requested by executives.
Summarize findings and present them in a clear and concise manner.
Email Management:
Monitor and organize executives' email inboxes.
Draft and send emails on behalf of executives, maintaining professionalism and accuracy.
Correspondence:
Write and proofread letters, memos, and other documents as needed.
Ensure that all outgoing correspondence maintains a professional tone and appearance.
Software Proficiency:
Utilize MS Excel for data analysis and reporting.
Efficiently manage email communication using email software.
Work with Xero for accounts payable and financial management tasks.
Qualifications:
Proven experience as an Executive Assistant or Virtual Assistant.
Strong proficiency in using Xero for accounts payable tasks.
Excellent organizational and time-management skills.
Proficiency in MS Excel and other Microsoft Office applications.
Outstanding communication skills, both written and verbal.
Exceptional attention to detail and accuracy.
Ability to work independently and proactively prioritize tasks
Strong problem-solving and research abilities.
Discretion and ability to handle sensitive information with confidentiality.
APPLICATION SOFTWARE KNOWLEDGEABLE/REQUIRED: MS Excel, Xero
CLIENT INDUSTRY: Financial
- Competitive rates
- Weekly payments
- Annual rate increase (based on performance)
- Paid time off
- Paid holidays
- Various open roles are available
- Free training and upskilling
- Constant support and guidance from managers and mentors
- Clear schedules and guidelines
- A vibrant community always ready to support you
- And more!